Box Hill Lodge Privacy Policy

Cookie Policy

Box Hill Lodge, No: 5858
Website: https://boxhillmasoniclodge.org.uk
Effective Date: 12th June 2025
Last Updated: 9th June 2025

1. Introduction

This Cookie Policy explains how Box Hill Lodge, No: 5858 (“we”, “our”, or “us”) uses cookies and similar technologies on our website https://boxhillmasoniclodge.org.uk (“our website”).

This policy should be read alongside our Privacy Policy, which provides more information about how we collect, use, and protect your personal data.

Contact Details:

• Organisation: Box Hill Lodge, No: 5858
• Address: Nutfield Lodge, Nutfield, Surrey, RH1 4ED
• Email: secretary@boxhillmasoniclodge.org.uk

2. What Are Cookies?

Cookies are small text files that are placed on your computer, smartphone, or other device when you visit a website. They are widely used to make websites work more efficiently and to provide information to website owners.

Cookies contain information that is transferred to your device’s hard drive. They help us recognize your device and store some information about your preferences or past actions on our website.

3. How We Use Cookies

We use cookies to:

3.1 Essential Website Functions

• Enable basic website functionality and navigation
• Remember your login status (if applicable)
• Maintain your session while browsing
• Ensure website security and prevent fraud
• Remember your cookie preferences

3.2 Website Performance and Analytics

• Understand how visitors use our website
• Identify popular pages and content
• Monitor website performance and loading times
• Track error rates and technical issues
• Improve overall user experience

3.3 Functionality and Preferences

• Remember your language preferences
• Store your accessibility settings
• Maintain your form data during completion
• Remember your location preferences
• Customize content based on your interests

3.4 Communication and Engagement

• Enable social media sharing features
• Provide embedded content (videos, maps, etc.)
• Support contact forms and inquiries
• Facilitate newsletter subscriptions

4. Types of Cookies We Use

4.1 Strictly Necessary Cookies

These cookies are essential for our website to function properly. They cannot be switched off and are usually set in response to actions you take, such as setting privacy preferences or filling in forms.

Examples:

• Session cookies for website navigation
• Security cookies to prevent fraud
• Cookie consent preference cookies
• Load balancing cookies

4.2 Performance Cookies

These cookies collect information about how visitors use our website, such as which pages are visited most often. This information helps us improve how our website works.

Examples:

• Google Analytics cookies (if used)
• Page load time measurement
• Error tracking and reporting
• Website traffic analysis

4.3 Functionality Cookies

These cookies allow our website to remember choices you make and provide enhanced, more personal features.

Examples:

• Language preference cookies
• Accessibility setting cookies
• Font size and display preferences
• Regional or location-based settings

4.4 Targeting/Advertising Cookies

We do not currently use advertising cookies, but if we do in the future, these would be used to deliver relevant advertisements and track advertising campaign effectiveness.

5. Third-Party Cookies

Our website may include cookies from third-party services we use:

5.1 Analytics Services

• Google Analytics (if used): Helps us understand website usage and visitor behavior
• Purpose: Website performance analysis and improvement
• Data processed: Anonymous usage statistics, page views, session duration

5.2 Social Media Platforms

• Facebook, Twitter, LinkedIn (if social sharing is enabled)
• Purpose: Enable social media sharing and embedded content
• Data processed: Social media interaction data

5.3 Embedded Content Providers

• YouTube (for embedded videos)
• Google Maps (for location services)
• Purpose: Provide multimedia content and location information

5.4 Communication Tools

• Email service providers (for newsletter subscriptions)
• Contact form services
• Purpose: Facilitate communication and member engagement

6. Cookie Duration

6.1 Session Cookies

• Duration: Deleted when you close your browser
• Purpose: Essential website functionality during your visit

6.2 Persistent Cookies

• Duration: Remain on your device for a set period or until manually deleted
• Typical duration: From 30 days to 2 years, depending on purpose
• Purpose: Remember preferences and improve user experience across visits

7. Managing Your Cookie Preferences

You have several options for managing cookies:

7.1 Cookie Consent Banner

When you first visit our website, you’ll see a cookie consent banner allowing you to:

• Accept all cookies
• Reject non-essential cookies
• Customize your cookie preferences
• Access this Cookie Policy

7.2 Browser Settings

You can control cookies through your browser settings:

Google Chrome:

1. Click Menu → Settings → Privacy and security → Cookies and other site data
2. Choose your preferred cookie settings

Mozilla Firefox:

1. Click Menu → Settings → Privacy & Security
2. Under “Cookies and Site Data,” choose your preferences

Safari:

1. Safari → Preferences → Privacy
2. Choose your cookie settings

Microsoft Edge:

1. Menu → Settings → Cookies and site permissions
2. Manage cookie settings

7.3 Opt-Out Links

For specific third-party services:

• Google Analytics: Google Analytics Opt-out
• Social Media: Adjust settings in your social media accounts

8. Impact of Disabling Cookies

If you choose to disable cookies, you may experience:

8.1 Reduced Functionality

• Difficulty navigating the website
• Loss of personalized features
• Inability to stay logged in (if applicable)
• Form data may not be saved

8.2 Repeated Requests

• Cookie consent banners may reappear
• Preference settings may not be remembered
• Language selections may reset

8.3 Limited Analytics

• We may not be able to improve website performance
• Unable to identify popular content
• Reduced ability to fix technical issues

9. Cookies and Personal Data

9.1 Data Protection

Most cookies we use do not collect personal data that can identify you directly. However, some cookies may be considered personal data under UK GDPR.

9.2 Your Rights

You have the same rights regarding cookies that contain personal data as outlined in our Privacy Policy, including:

• Right to access your data
• Right to correct inaccurate data
• Right to delete your data
• Right to restrict processing
• Right to data portability

9.3 Legal Basis

We process cookie data based on:

• Consent: For non-essential cookies (analytics, functionality)
• Legitimate interests: For essential website operation
• Legal obligation: For security and fraud prevention

10. Children’s Privacy

Our website is not directed at children under 18. We do not knowingly collect cookie data from children. If you believe a child has provided cookie data to our website, please contact us immediately.

11. International Transfers

If cookies result in data being transferred outside the UK, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by the UK government
• Standard contractual clauses
• Privacy Shield framework (where applicable)

12. Updates to This Cookie Policy

We may update this Cookie Policy to reflect:

• Changes in our cookie usage
• New third-party services
• Legal or regulatory requirements
• Website functionality improvements

We will notify you of significant changes by:

• Updating the “Last Updated” date
• Displaying a notice on our website
• Sending email notifications to members (if significant changes)

13. More Information

13.1 About Cookies Generally

• All About Cookies
• Your Online Choices
• ICO Cookie Guidance

13.2 Data Protection Authority

For complaints about cookie usage:

• Information Commissioner’s Office (ICO)
• Website: https://ico.org.uk
• Phone: 0303 123 1113
• Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

14. Contact Us

For questions about our use of cookies or this Cookie Policy:

Box Hill Lodge, No: 5858
Secretary
Nutfield Lodge
Nutfield, Surrey
RH1 4ED
Email: secretary@boxhillmasoniclodge.org.uk

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This Cookie Policy was last updated on 9th June 2025. Please check back regularly for any updates. on 9th June 2025 Please review it regularly for any updates or changes.